Terms & Policies

Website Policies

By becoming a user of our website, app, or a member of the Clinton Township PTA, you agree to abide by our terms and policies.

Refunds

All sales are final. We will accept exchanges or returns/refunds on defective goods. When goods are purchased through our affiliates/outside vendors, you are agreeing to abide by their terms and policies.

Data Information, Collection, and Use

The CT PTA collects information from and about you when you register on our website and/or become a member. The CT PTA uses this information for the following purposes: to fulfil requests for membership, purchasing of goods/services, and to contact you about our events and programs. 

The CT PTA does not rent, sell, share, or otherwise disclose personal information about you with other people or non-affiliated organizations or school. You may update your family information or directory publishing preferences at any time here. Please note that we request you update your directory publishing preferences each July. Our members-only Online Directory will update your directory preferences immediately throughout the year if you have any changes to make. 

Should you wish to change your email subscription options, please click here.  

CT PTA Statement of Ethics

(Approved 8/9/21)

Data

All data collected, managed or maintained by the PTA should be used only for PTA related purposes/activities. Information from forms, lists, purchases, etc. are not to be used for personal or non-PTA purposes.

The exception is the print or digital public directory, by which permission for inclusion is made with the understanding that the CTSD school community has open access to the information published therein. 

Communications

General official communications typically come from the President and the Corresponding Secretary, unless otherwise delegated. The President is the main administrative liaison, and the Corresponding Secretary fields incoming correspondence via email or social media, and either responds or forwards to the relevant board member or coordinator/chair. The Corresponding Secretary also will send flyers in for district approval. 

Coordinators and chairs of programs, events, activities and fundraisers are authorized to directly communicate with their vendors, companies, volunteers, and relevant school staff.

When communicating with vendors, parents, staff, etc, as a PTA representative, please complete your signature with your PTA title, such as PTA Science Night Chair, to designate the correspondence as official PTA business, in contrast with personal correspondence. 

Group communications, such as room parents emailing student parents or program volunteers, should be blind copied (BCC) to protect privacy. Communications within coordinators, such as book fair inter-school coordinators, need not, as names/contact info for these positions are shared publicly to current membership. Communications within smaller volunteer groups might sometimes be shared for close working volunteers who need to reach each other, such as sometimes is needed during book fair, etc. If unsure, please ask a member of the Executive Board for clarification.

Resources

PTA supplies are to be used for PTA activities only, and not for personal use or benefit.

The PTA maintains a general use supply of some materials, such as food serve ware, that can be used across multiple events and activities. This prevents accumulating a large duplication of supplies and is more cost effective to purchase. Some programs require supplies to be kept and maintained for specific events, such as book fair. These materials are labeled by activity and should not be used for other programs.

Check requests for vendors or reimbursement for out-of-pocket expenses (taxes will not be reimbursed - please use our tax-exempt form for purchases) should be submitted through the Treasurer, who should be notified when any big expenses (ie assembly contracts) or income (ie Tricky Tray) are coming. Amazon purchases on our PTA account should be requested via the Treasurer, unless permission is given for another arrangement.